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Privacy Policy

Understanding how we use your data

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ASIJ Data Privacy Policy

Our commitment to the privacy of your personal information

ASIJ is committed to safeguarding all personal information that we collect and store. We handle this personal information with the utmost care.

We ask all parents, alumni, employees, and other users of ASIJ services to read and agree to the ASIJ data privacy policy.  

We abide by the best practices and principles laid out in the 2017 Amended Act on the Protection of Personal Information (Personal Information Protection Commission, Japan)

We will notify the community when changing this utilization of personal information document.

Collection of personal information

ASIJ collects, stores, manages and processes a wide variety of personal information.  This includes information about children.  We collect information from prospective employees and students during application processes.  We collect personal information from alumni and donors, and from organizations who work with ASIJ or who employee our community members.  This information is collected electronically and on paper forms, and stored in various electronic databases. Any time we collect personal information we will seek consent from the identifiable person or their guardian.

Utilization of personal information

Personal information is information relating to a living individual containing a name, date of birth, or other descriptions recorded in a document or electromagnetic record.

The personal information we collect is used to operate the school and provide related services. We use information about student learning to make decisions that help each child reach their potential.  We use the email addresses of our community members to send targeted messages conveying important information. We store and use the phone numbers of ASIJ parents and their emergency contacts to ensure that students are kept safe. We store a large amount of personal information and we use it with care in ways that align with our core values: we treat your information with character, courage and compassion.

Provision of personal information to third parties

ASIJ shares your personal information only in ways that you would expect.  We transmit information between databases so that personal information is kept up to date in a variety of systems with only a single point of entry. We share report cards and transcripts with other institutions when requested to do so in ways that help our students transition to other schools or universities. We share appropriate and accurate personal information with trusted adults, such as teachers, bus drivers, trip chaperones, medical professionals, and coaches in order to conduct school operations and ensure safety. 

Personal information is not revealed or disclosed to other third parties except in cases where information is urgently required to protect the life, physical body, or possessions of another person and in cases specified by Article 23, Section 1 of the Personal Information Protection Law of Japan.

ASIJ will never sell your personal information.

Technical safety management of personal information

ASIJ uses encryption technology known as SSL (Secure Sockets Layer) on pages where users enter their personal information. SSL encrypts and authenticates information transmitted between the browser and the web server, preventing the theft or alteration of data by a third party.

ASIJ uses best practices in network security, including enforcement of strong passwords.  We provide specific training to prevent targeted cyber attacks.

Access to special care personal information, such as medical history records, (as defined in Article 2.3 of the Amended Act on the Protection of Personal Information) is restricted to the appropriate employees.  By default, employees only have the most basic access to personal information databases.  Higher levels of access are granted only as necessary.

Trusted adults who are not employees of the school, such as trip chaperones, coaches, or parent volunteers, may be given access to personal information on an as-needed basis.  These trusted adults will be required to agree to the current ASIJ data usage procedures.

Collection and Utilization of Information on our Public Website

We do not collect personal information about visitors to our public website (www.asij.ac.jp) 

ASIJ Website Privacy Policy

We have created this statement to demonstrate our firm commitment to your privacy. We do not collect personally identifying information about you when you visit our site, unless you choose to provide such information to us. Providing such information is strictly voluntary. This policy is your guide to how we will handle information we learn about you from your visit to our website.

• Reading or Downloading
We collect and store only the following information about you: the name of the domain from which you access the internet (for example, aol.com, if you are connecting from an America Online account, or princeton.edu if you are connecting from Princeton University's domain), the date and time you access our site, and the internet address of the website from which you linked to our site.

We use the information we collect to measure the number of visitors to the different sections of our site, and to help us make our site more useful to visitors.

 • Online Profile Updates and Donations
If you complete the Profile update form and share your personally identifying information, this information will be used only to provide you with more targeted content. We may use your contact information to send further information about our organization or to contact you when necessary. You may always opt-out of receiving future mailings; see the "Opt Out" section below.

• Sending us an Email
You also may decide to send us personally identifying information, for example, in an electronic mail message containing a question or comment, or by filling out a web form that provides us this information. We use personally identifying information from email primarily to respond to your requests. We may forward your email to other employees who are better able to answer you questions. We may also use your email to contact you in the future about our programs that may be of interest.

Use of Links

Throughout our web pages, we provide links to other servers that may contain information of interest to our readers. We take no responsibility for, and exercise no control over, the organizations, views, or accuracy of the information contained on other servers.

Creating a text link from your website to our site does not require permission.

Use of Text and Images

If you would like to publish information that you find on our website, please send your request to webmaster@asij.ac.jp. Where text or images are posted on our site with the permission of the original copyright holder, a copyright statement appears at the bottom of the page.

All images and logos are the property of ASIJ or any credited author and may not be replicated in any fashion without prior consent. Information about using our logo and images is available from communications@asij.ac.jp.

ASIJ collects, stores, manages and processes a wide variety of personal information.  This includes information about children.  We collect information from prospective employees and students during application processes.  We collect personal information from alumni and donors, and from organizations who work with ASIJ or who employee our community members.  This information is collected electronically and on paper forms, and stored in various electronic databases. Any time we collect personal information we will seek consent from the identifiable person or their guardian.